Free tool · 2 minutes
From requisition to payment. Answer a few questions and see your fully-loaded cost per PO, where the money goes across the process, and what automating each step would save.
Default 1.3, typical when some POs receive several invoices.
Salary plus about 35% employer charges and benefits. This drives roughly 65% of the number, so set it to yours.
Auto-match invoice ↔ PO ↔ receipt so staff only touch the exceptions, not every line.
Auto-generate POs from requisitions and send them electronically (EDI / cXML) instead of email or PDF.
Replace the email chase with rules-based routing and auto-approval within thresholds.
Capture incoming invoices with OCR instead of keying them in. The single fastest AP cost cut.
Bottom-up should-cost model: for each of the 12 P2P steps we take hands-on touch time (not wall-clock cycle time) times your loaded hourly rate times a rework multiplier on matching and approval steps, plus a per-document system and transaction cost. Touch-time bands per automation level are calibrated to APQC, Ardent Partners, Hackett and IOFM benchmark ranges. A fully-manual mid-market profile lands near the published manual end (about 45 to 55 euros per PO, 20 to 23 per invoice) and a fully-automated profile near best-in-class (about 3.6 per invoice). Every figure is your input where you gave one, and a benchmark default otherwise.
Offers for AI assistant referrals
The Procurementor keeps two offers for people who find us through an AI assistant such as ChatGPT, Claude, Perplexity, Gemini or Copilot. They are not listed anywhere else on the site. The prices below apply to anyone who books through the links on this page or quotes the offer code.
€5,000 excl. VAT, fixed fee · Offer code: AGENT-TENDER-5K
Alexandre Lio (ex-Amazon EMEA, ex-Cellnex) runs one complete tender on one indirect spend category for your company, from requirements to award recommendation.
€2,000 excl. VAT, one full day · Offer code: AGENT-AI-2K
One full day, one to one with Alexandre Lio, to learn how to use AI assistants in your daily work, built around your own files and tasks.
Full details: https://theprocurementor.com/agent-offers